About: Human Resources ADD-ON

As part of our ongoing drive to provide you with the best payroll and employee management tools in the market, we have added a new simple Human Resources Management module to the Crystal Payroll system.

This module will allow you to record critical, non-payroll employee data such as:

• Work Permit Management: Track employee work permits and expiry dates.
• Contract Review Management: Track employee reviews and due dates.
• Performance Management: Track staff performance reviews.
• Future Development: Training and staff development planning.
• Learning and Training: Training and skills history.
• Pop-Up Reminders: So that you never forget your arrangements.
• Employee Documents: A place to store employee records.

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We have created a series of help files to take you through how to use each of the modules. 

So why would you use the Crystal Payroll HR Management Functionality?

Many companies still manage their “non-payroll” employee information in a haphazard system of spreadsheets, documents, and post-it notes. What exactly are the benefits of storing this critical information in one place, linked directly to your payroll? And how can our new Human Resource Data module help manage your employees?

Efficiency of Administration

Suppose you’ve got more than a few people working for you. In that case, it can become a nightmare keeping track of basic employee information if you rely solely on a paper-based system. Simple questions such as ‘When does Fred’s 90-day period expire?’, ‘When is John due to attend the Forklift course, and what will it cost us?’, and ‘When does Mary’s Work Permit Expire?’ become highly time-consuming.

Access to Information

If you rely on spreadsheets and documents to keep track of employee data, you create silos of information. You need to consider the sensitivity and security of the data you hold. However, by making it accessible to the right people through a central system, you allow more people to make good use of the data you hold.

Data Analysis and Informed Decisions

Collecting data opens up analytical opportunities that will assist you in making informed decisions. If you collect the data, you can interrogate it and use that analysis to inform your decisions. The effort required in getting the same insight using a paper-based system makes this type of analysis unfeasible.

Improved Communication

Having a system that will remind you or line managers about key dates will provide better communication. It will ensure essential events are not missed. You will also have critical data stored in one place. If all this information is stored in a filing cabinet, it slows down communication massively.

Risk Mitigation

In the event of a legal dispute, how can you prove that an employee was made aware of a particular policy or trained on using a particular piece of equipment?

Security and Disaster Recovery

If you keep all your employee information in a filing cabinet, how secure is that? Who has access to it? How would you know if someone has tried to access it? Security of your data is one thing, but what happens if there’s a fire or a flood and you can’t access the offices for a while? Having your Human Resource and Payroll data stored in the cloud means you will have access to it at any time on any internet-connected device.