About: Human Resources ADD-ON

This module allows you to record critical, non-payroll employee data such as:

• Work Permit Management: Track employee work permits and expiry dates.
• Contract Review Management: Track employee reviews and due dates.
• Performance Management: Track staff performance reviews.
• Future Development: Training and staff development planning.
• Learning and Training: Training and skills history.
• Pop-Up Reminders: So that you never forget important arrangements.
• Employee Documents: A place to securely store employee records.

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We have created a series of help files to guide you through how to use each of the modules.

So why would you use the Crystal Payroll HR Management functionality?

Many companies still manage “non-payroll” employee information using a mixture of spreadsheets, documents, and notes. Storing this critical information in one place, directly linked to your payroll, provides significant benefits and allows you to manage your employees more effectively.

Efficiency of Administration

If you have more than a few people working for you, it can become difficult to keep track of basic employee information using paper-based systems. Simple questions such as ‘When does Fred’s 90-day period expire?’, ‘When is John due to attend the forklift course, and what will it cost us?’, and ‘When does Mary’s work permit expire?’ can become time-consuming to answer.

Access to Information

Relying on spreadsheets and documents can create silos of employee information. While it is important to protect sensitive data, making it accessible to the appropriate people through a central system allows your team to make better use of the information available.

Data Analysis and Informed Decisions

Collecting employee data creates opportunities for analysis that can support better decision-making. Once the data is stored centrally, it can be reviewed and analysed to help guide future decisions. Achieving the same level of insight through a paper-based system is often impractical.

Improved Communication

A system that provides reminders for key employee dates can significantly improve communication. Managers can be alerted to important events, ensuring they are not missed. When this information is stored centrally rather than in filing cabinets, communication becomes faster and more effective.

Risk Mitigation

In the event of a legal dispute, maintaining accurate employee records becomes essential. Storing training records, acknowledgements of policies, and other documentation helps demonstrate that employees were properly informed or trained when required.

Security and Disaster Recovery

If employee information is stored in physical filing cabinets, security and access can be difficult to control. There is also the risk of losing records due to fire, flooding, or other disasters. By storing your Human Resources and payroll data in the cloud, you can access it securely from any internet-connected device whenever it is needed.