Seasonal Worker Superannuation Administration Service (SWSAS)

SWSAS was established under a NZ Government pilot program, providing the same type of service to the nine Pacific Island National Provident Funds as the IRD does for KiwiSaver. Most Pacific Island seasonal workers (RSE workers) are required to contribute to their retirement savings account with their home country's National Provident Fund.

Each employer of seasonal workers should contact SWSAS at swsas.operations@appelloservices.co.nz to register. They will provide details on accessing the SWSAS Employer Portal for each seasonal worker once registration is completed.

If you employ RSE workers, Crystal Payroll simplifies the integration of your payroll process with SWSAS, making payday processing and filing easier.

Setting it up involves a few more steps than other superannuation funds, but it is still straightforward.

Setting up SWSAS

Navigate to “Company Settings”, “Payroll Settings”, and then “Advanced Settings”. Under “KiwiSaver, Superannuation & SWSAS Settings”, enter your Employer ID in the “Employers ID with SWSAS for payment schedule” field and select “Save”.

Employee Deductions

Next, navigate to “Employee Settings”, then “Employee Details”. Select an employee from the left-hand side, then choose “Reg. Deductions” under “Other Details”. After that, select “Setup Deduction Items”, then choose “SWSAS – (Post-Tax Deduction)” from the left-hand side, and select the arrow pointing to the right-hand side box.

Close this menu, select “Add”, and then choose SWSAS. Enter the amount you want to be deducted each week into the “Amount” field. You can either set a specific amount or a percentage to be deducted each pay period. Fill in the employees’ SWSAS details, and then select “Save”.

Processing Payments

After processing your employees’ payments by approving them in “Process a Pay”, “Take Home Pay”, navigate to “Report Centre”, then “Pay-run Reports”, and select “Payment Schedule”. Enable “SWSAS payment upload file” and select “Prepare”.