Company Advanced Settings

Modified on Thu, 3 Jul at 9:51 AM

If your company has specific employment agreement requirements or industry-related needs, you might want to set up the advanced settings for your company.

You can set up your advanced settings by going to "Company Settings", then "Payroll Settings", and selecting "Advanced Settings".

Advanced Settings Screenshot

Timesheet Input Format & Preference

This section allows you to choose the timesheet format that best suits your company’s needs. The most common format is "Auto Fill Daily HH:MM", which automatically populates the timesheet with regular set working hours (which you can still edit).

Other timesheet formats include:

Auto Fill Daily Hours: Similar to Auto Fill Daily HH:MM but displays the total hours instead of the HH:MM format.

Auto Fill Period Total: Instead of daily totals, this option populates the timesheet with one total for the period.

Manually Fill Hours: Allows you to manually enter the total hours worked per day each pay period.

Auto Fill Period HH:MM: This option fills in the total hours for the entire period in a lump sum, rather than daily.

Manually Fill HH:MM: Lets you manually enter the total hours and minutes worked.

Start-Finish Hours HH:MM: Allows you to input the actual start and finish times in hours and minutes.

You can choose to display more or fewer fields on your timesheets by ticking the options under "Timesheet input requires with". This is useful if you need to allocate labor costs across departments, branches, job types, etc.

Allowance & Deduction Settings

In this section, you can set the minimum number of hours an employee must work to qualify for an allowance. This may differ from the allowance set under Employee Settings.

KiwiSaver and Superannuation Settings

You can modify these settings to align with your employment agreements.

Crystal Timesheets Module Settings (for companies using the manager add-on subscription)

You can customize what employees see when they log into the system.

Other Settings

Many items under "Other Settings" are rarely used and may be best handled with assistance from our support team. However, some settings you can easily manage include:

ENABLE EMPLOYEE STAFF ID: Useful for companies with many employees, allowing easier navigation through the employee list by ID numbers.
SWITCH TO USE SURNAME, FIRST NAME AS EMPLOYEE’S FULL NAME: This option allows you to display employee names by last name first (e.g., Smith, John) instead of the default first name first (e.g., John Smith).
SWITCH TO USE EMPLOYEE JOB PAY RATE: By default, different job roles can have different pay rates. If you want to assign job pay rates at the individual employee level, select this option.
PAYROLL INFORMATION ACCESSIBLE AFTER PAYMENT DATE: This setting limits employee access to only see information that has already been paid to them.
ALLOW BATCH IMPORT NEW EMPLOYEE: Adds an option in "Employee Settings", "Employee Details" to batch import new employees instead of manually adding them. Contact us for the correct format.
ALLOW BATCH IMPORT PAY RATE: Adds a new option to the "Employee Details" page, allowing batch import of new pay rates. Contact us for the correct format.
ALLOW DUPLICATE EMPLOYEE IRD NO: This option allows you to assign the same IRD number to multiple employees, which is useful when an employee has different tax codes (e.g., paid as both an employee and a contractor).
AUTO TOP UP MINIMUM WAGE: Useful for companies paying by piece rates. This ensures the system automatically calculates minimum wage compliance.
AUTO TOP UP CONTRACT RATE: Similar to piece rate payments, but this ensures employees are paid at the agreed contract rate for their work.
WILL EMPLOY AN APPRENTICE: Enables an extra option under "Employee Details" where you can add qualifications, start and end dates, and accumulated hours for apprenticeships.
INPUT HISTORY: Allows you to manually enter pay history from a previous payroll system.