How to process an Employee Termination

This guide provides basic information for processing a termination in Crystal Payroll. In the event that an employee’s termination is being processed outside of the current pay period, then you will need to create a one-off pay period that backdates to the employee's last working date.

If there are further complexities in your context that require more thorough explanations, please contact our support team.

Watch our video instructions.

Select "Employee Settings", then "Termination".

Select the employee from the left-hand side and enter their last working date. Select the reason for leaving and add a comment (optional). Select "Save".

Note: Make sure the Time & Income page has not been approved yet, otherwise the final entitlement pay won’t appear on the "Time & Income" page.

The system will then calculate the final pay amount which will be available to view. Select "View Final Pay Calculation" to open a new menu.

Select any of the information ( i ) buttons, where available, to see further details.

Once you are done viewing the calculation, close the menu, and navigate to "Process a Pay", "Time and Income". Process the employee’s pay as per normal, and notice when you select "Approved" in their timesheet, their final pay may increase as it is taking into account any extra hours that the employee worked in the week they were terminated.

You now know the basics of terminating an employee within Crystal Payroll. If you get stuck at all, please contact our support team so that we can give you further guidance.