How to Process a One-Off Pay (Unscheduled Pay-run)

One-off pay periods allow payroll to be processed in parallel with an existing pay period.

When to Create a One-Off Pay Period

Some common situations where you may need to create a one-off pay period include:

• Missed hours from an employee’s pay.
• Paying commissions, bonuses, or on-call/call-out allowances separately from the main pay run.
• Unable to process an employee’s payment at the time but paid everyone else.
• Processing termination payments or cashing up entitlements immediately.
• Forgot to process parental leave and need to correct leave calculations.

How One-Off Pay Periods Work

One-off pay periods are easily recognized by their period number format, which includes a suffix such as .1 or .2. The blue underlined Payment Date can be changed for a one-off pay period. This affects the timing of PAYE for the period. However, it is not advisable to change the start or end date.

WARNING: This is not how you roll over to the next pay period. Click here to learn how to roll over to the next period.

If processing a one-off payment in advance of the actual pay period, you may need to roll over the pay period first before creating a one-off pay period. Do not change the dates of a one-off pay period as this can cause issues with leave pay rates and PAYE calculations.

Creating a One-Off Pay Period

1. Navigate to "Process a Pay" and select "Pay Period List".

2. Click the blue underlined Period No. (e.g., 53 in the image below).

This will open a confirmation prompt. Click "Yes".

Once created, a new line with a suffix (e.g., 53.1) will appear in the table.

Processing Payments in a One-Off Pay Period

1. Go to "Process a Pay" and select "Time & Income".

2. At the top of the page, select the one-off pay period.

3. Process additional payments as usual.