How to Process a Pay – Step 1: Time & Income

Navigate to "Process a Pay", then "Time & Income".

The Time & Income page allows you to enter hours worked, leave taken, and other details such as additional income, deductions, bonuses, and more. Approving this data is the first step in processing a pay in your Crystal Payroll system.

The current pay period is displayed at the top of the page, showing the from and to dates. Employees are listed and selectable from a menu on the left-hand side.

If an employee has no regular hours, you can enter hours worked either daily or as a total for the entire pay period (in the grey section).

To enter data manually, select an employee from the left-hand menu. Specify the date under "Timesheet & Income", then select an action from the "Action" dropdown. Leave it as "Normal Working" for regular work or public holidays. If leave was taken, choose the relevant leave type. Enter hours and other details, then click "Save".

Saved data will appear in the employee’s timesheet table.

If you prefer not to enter hours daily, you can input the full total on the final day of the period. Leave entries, however, should still be entered on their actual dates.

There are other tools available from this page. After entering all data, you can finalise the entries by ticking the "Approved" checkbox or clicking "Approve All" at the top-right of the page.

You can also record "More Income and Deductions" by selecting the relevant button (e.g., commissions, allowances, deductions, etc.). This will open a pop-up where you can "Add" those details. For more information, refer to the HELP INDEX. Once complete, proceed to check the employee’s "take home pay".

Continue to Step 2 here: Reviewing the Take Home Pay.